Coronavirus/Covid-19 updates

BroadGroup has been following developments regarding the Novel Coronavirus (Covid-19) outbreak and will continue to monitor and assess the evolving situation. Our participants’ wellbeing and safety is at the heart of all our events and our sympathy is extended to all concerned during these very unsettling times. We are therefore committed to providing you with the most appropriate support while travelling and attending our events. We will be updating this webpage as needed.

Advice from the Monaco government:

The Monegasque authorities do not recommend, at this stage, cancellations or postponements of the events. This position will be reviewed regularly. Nevertheless, a certain number of precautions will have to be taken:

Organizers will be advised not to invite people from exposed areas. The following measures in support of cleanliness and disinfecting with antiseptics will be recommended: presence of hydroalcoholic solutions to be made available and more frequent cleaning of premises.

Travelling to France:

There are currently no restrictions on travelling to France however if you are travelling from or via an affected area (China, South Korea, Singapore, Iran or Italy (Veneto, Lombardy and Emilia-Romagna Regions) please consult Nice airport's traveller information in conjunction with the self-certification process below. 

25th February 2020

Self-Certification at our Events

In order to safeguard the wellbeing of our participants during the CoVid-19 outbreak, we will be instituting a Self-Certification Policy at our Events.
The following criteria will have to be satisfied in order to attend the events:

  • No travellers from the Hubei province will be permitted access to the event
  • All travellers who have been in Mainland China will need to demonstrate proof they have been outside of China 14 days prior to the event (passport stamp, health certificate).
  • All attendees will need to self-certify that they have not been in contact with anyone infected

We will be asking each participant to complete a form certifying that they fulfil the above criteria.
The form will have to be completed before badge collection at the event.

Participants who have been in Mainland China will need to satisfy the French Health Authorities at Nice Airport. In addition, at the event you will need to have proof of passport stamps or a valid health certificate in order to satisfy the self–certification entry requirement. Original documents will need to be provided at the Registrations Desk; we will not accept copies or phone pictures.

Please bear with us as we implement these steps as there may be delays while you register. Please also allow yourselves enough time to meet your commitments at the event.
If entry into the event is not permitted because of inability to satisfy the self-certification criteria, you will not be entitled to a refund.
If you have any concerns over any of the requirements listed above, please email info@capacitymedia.com.

12th February 2020

Our events are continuing as scheduled.

Good practice, general caution and travel advice for the Coronavirus/Covid-19

Below we’ve outlined important health and safety measures that will be in effect at our events:

Practical advice while travelling:

§  As a traveller, wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing, or sneezing.

§  If soap and water are not readily available, use an alcohol-based hand sanitizer with at least 60% alcohol

§  Avoid touching your eyes, nose, or mouth with unwashed hands

§  Avoid close contact with people who are sick.

Pre-requisites for attendance at the Event:

We ask for your cooperation as we enforce the following measures:

  • No travellers from the Hubei province will be permitted access to the event
  • All travellers who have been in Mainland China will need to demonstrate proof they have been outside of China 14 days prior to the event (passport stamp, health certificate).
  • All attendees will need to self-certify that they have not been in contact with anyone infected

Extra measures we are implementing for the event:

We have been working closely with the venue to ensure that the appropriate extra processes are in place for the event.

The following will be in operation:

  • Increased frequency of cleaning and disinfection around the hotel
  • Extra sanitization of public spaces and high volumes areas especially touchpoints – e.g. handrails, door handles, lift buttons, countertops, touch screens
  • Increased availability of hand sanitizers in common areas
  • Health screening and vetting of hotel staff
  • Training of Event Staff and Hotel Staff on preventative measures
  • Increased medical support onsite
  • Response plans for reported illnesses

We are also implementing the following onsite event protocols:

  • Online campaign to all our participants about guidance and protocols at the event
  • Additional signage onsite for reminders about the hygiene protocols
  • All participants will adopt a “No-handshake” policy and be issued a “No-handshake” badge
  • Exhibitors, Stands, and Meeting Rooms will be provided with guidelines and packs for maintaining hygiene standards
  • Instituting an Event Policy of reasonable and sensible social distancing (1m/3 feet)
  • Implementing a microphone disinfecting policy between Speakers
  • Implementing and communicating protocols for prompt medical assistance and screening for attendees who feel ill during the event

These measures will also be communicated with our exhibitors onsite, suppliers and contractors.  We urge all our participants to take caution and follow these guidelines as they are the best methods suggested against contamination from the virus.

For more information about precautionary actions, please read the WHO guidance.

We are regularly reviewing best practice procedures and will update our advice accordingly